LARGE CORPORATE CONVERSIONS
BY
VANLOOZEN SYSTEMS

 

1999 Oakland County Clerks Office
    Applied barcode labels to 170,000 case files over
    two weekends as part of implementation of
    Automated Records Management System.
 
Pontiac, MI
1999 Clinton-Eaton-Ingham
Community Mental Health
    Provide consultation and services to implement
    a central file system. Process included purging,
    moving and interfiling.
 
Lansing, MI
1999 Dave Burt Motors
    Convert 10,000 customer maintenance files to end
    tab color indexed format. Conversion involved
    transferring documents to new folders and refiling
    in a new sequence.
 
Columbus, IN
1999 St. John Pediatric Specialty Care
    Convert file system from terminal digit to alphabetic
    utilizing full-strip color labels with barcodes.
    6,000 records over two days
 
Detroit, MI
1998 Providence Hospital
    Move approximately 300,000 files of active records
    to temporary location while mobile system
    implemented. Refiling onto mobile,
    evenly distributed throughout for maximum growth
 
Southfield, MI
1998 Visiting Nurse Association
    Convert file system from alpha to a color-indexed
    terminal digit numeric system with barcodes.
    Converted 21,000 records over one weekend
 
Southfield, MI
1998 Oakland County Probate Court
    Applied barcode labels to 170,000 case files over
    two weekends as part of implementation of
    Automated Records Management System.
 
Pontiac, MI
1997 Guardian National Acceptance Corporation
    Convert Loan Files from straight numeric to
    terminal digit, end tab with color coding and barcoding.
    41,000 files, one weekend
    Install Colorbar
 
Southfield, MI
1996 Borgess Medical Center
    Convert Radiology Department film jackets
    to new numbering system. Included labeling
    and refiling 80,000 jackets over four days
 
Kalamazoo, MI
1996 St. John Family Practice
    Convert file system from alpha to numeric
    Implement Imagetrax and Colorbar System
    9,600 records over one weekend
 
St. Clair Shores, MI
1996 St. John Hospital
    Purge, verify and key data for approximately
    110,000 Inactive patient charts and move to an
    off-site storage location
    Reorganize active charts onto new shelving
    system into a new terminal digit sequence over
    four weekends
 
Detroit, MI
1996 University of Michigan
    Move approximately 226,000 Linear Filing Inches
    of active records to an off-site storage location
    over ten weekends
 
Ann Arbor, MI
1996 Jackson Community Mental Health
    Behavioral Health Connections
    Renovation of storage system
    To include stationary storage; and refiling active
    patient charts
    Destruction of inactive patient charts
 
Jackson, MI
1996 Affiliated Internists
    Renovate approximately 22,000+ patient charts
    into new format to include new folder, new index
    sets with production of Colorbar labels on-site
    over six weekends
 
Detroit, MI
1996 Battle Creek Health System
    Radiology Department
    Combined two hospital file rooms into one.
    Involved moving X-ray film jackets, purging inactive
    records and combining duplicates as we interfiled
    170,000 records over 5 weekends
 
Battle Creek, MI
1995 Oakwood Hospital
    Medical Records Department
    Applied barcode labels to active charts to
    40,000 records over one weekend
    Implement Imagetrax and Colorbar System
 
Dearborn, MI
1995 St. John Hospital   
    Medical Records Department
    Purged 120,000 inactive records over two
    weekends. All folders keyed into database and
    audited for misfiled admissions.
 
Detroit, MI
1995 Comprehensive Health   
    Moved 30,000 patient charts and matched and
    inserted patient identification cards as part of the
    move
 
Detroit, MI
1995 BonSecour Hospital   
    Radiology Department
    Renovation of storage system
    To include mobile storage system and record
    shifting.    2,300 ft. of X-ray film
 
Grosse Pointe, MI
1995 Kalamazoo Valley Family Practice    
    Install new mobile storage system
    Convert alpha files to terminal digit
    All documents transferred to new folders and
    refiled in a new sequence
    10,000 charts over one weekend
 
Kalamazoo, MI
1994 East Jordan Family Practice    
    Renovate and expand storage system
    Convert 14,000 charts from alpha to terminal digit
    and barcodes using Colorbar labels
    All documents transferred to new folders and
    refiled in a new sequence
 
East Jordan, MI
1994 Providence Hospital   
    Renovate active and inactive file storage
    Implement Imagetrax and Colorbar system
 
Southfield, MI
1994 Michigan State University/   
Kalamazoo Center for Medical Studies

    Move, consolidate and reorganize five clinics into one
    Standardize all charts by interfiling new chart dividers
    and sorting documents behind correct titles.
    Implement barcode tracking system and Colorbar
    label printing system. 40,000 total chart folders
 
Kalamazoo, MI
1994 Frankenmuth Mutual Insurance    
    Convert policy files from a straight numeric file
    sequence to a nine terminal digit sequence
    148,000 folders, one weekend, around the clock
    Installation of records management software for
    barcode tracking documents and folders
 
Frankenmuth, MI
1994 Family Physicians, Ltd.   
    Move, consolidate and reorganize two Family
    Practice clinics into one
    Convert 15,000 charts to a numeric system with
    a barcode, using Colorbar labels
 
Richmond, VA
1993 Warner Lambert / Parke Davis    
    Regulatory Affairs department in Ann Arbor
    Manufacturing plants in Fajardo, Puerto Rico and
    Vega Baja, Puerto Rico. Create a database,
    Convert documents to folders, add barcoding
    Install ImageTrax and Colorbar
 
Multiple Locations
1993 Blue Cross/Blue Shield of Michigan    
    Convert 68,000 folders to end tab with color coding
    and barcoding. 1 weekend, around the clock
    Install Colorbar software for label printing, day forward.
    Involved transferring documents from hanging files
    to new folders and refiling to open shelf units.
 
Detroit, MI
1992 Arthur Andersen & Co.   
    Create database of all client tax and audit files
    Apply barcode labels to existing files
    Install software for barcode tracking of files
 
Detroit, MI
1991 General Motors Insurance Corp.   
    Convert folders to end tab format with color coding
    Involved transferring documents to new folders
    and refiling in vertical storage system.
    20,000 charts, 5 days, I day shift
 
Detroit, MI
1991 Pepper, Hamilton, Scheetz   
    Convert folders to end tab with color coding
    16,000 case files, one weekend, two shifts
    Application of adhesive label to existing folders
 
Detroit, MI
1989 Michigan Department of Corrections    
    Convert folders to end tab with color coding
    68,000 charts, 4 days, around the clock
    Install ImageTrax and Colorbar
 
Lansing, MI
1986 Deloitte & Touche   
    Covert folders to end tab with color coding
    30,000 charts, one weekend, around the clock
 
Detroit, MI